Microsoft has just announced its next step in AI integration, Microsoft 365 Copilot. Microsoft 365 Copilot is a helpful AI assistant designed for Microsoft 365 applications. It is a new feature that combines the power of chat interfaces and large language models with real-world applications. It is integrated across Microsoft’s product range, including Windows 11, Microsoft 365, Edge, and Bing.
And there’s more to look forward to!
If you’re running late to a meeting, you can ask Copilot for a quick recap of what’s happened so far. Even if you miss the meeting entirely, you can later use Copilot to get detailed information. It goes beyond just providing a summary; you can ask Copilot questions to explore the meeting’s background, treating it like a helpful assistant who attended in your place.
I’ll share everything you need to know about Microsoft Copilot, its release date for Microsoft 365, and how it’s changing the way people work and have fun. Let’s dive into the details of this new AI assistant and understand how it’s making tasks easier and more enjoyable on Windows 11, Microsoft 365, Edge, and Bing.
What is Microsoft 365 Copilot?
Microsoft copilot AI is basically an everyday AI companion that helps you with a variety of tasks, from finding information on the web to creating content to learning new skills. It leverages contextual understanding to tap into the web, your user data, and real-time PC activity, providing tailored and pertinent suggestions.
Is Microsoft Copilot Available Now?
It has been available on Windows 11 since September 26th. You can utilize it through an application or by right-clicking on your PC. Additionally, it’s accessible on Bing, Edge, and Microsoft 365. You can also get the advantages of Copilot on the web or through your mobile devices.
As of now, Microsoft 365 Copilot is exclusively available to businesses with a minimum of 300 employees. Smaller businesses can anticipate access in early 2024, while consumers will have access at a later stage.
What is Microsoft 365 Copilot Price?
Microsoft Copilot, previously recognized as Bing Chat, is accessible without any cost. Moreover, implementing Microsoft 365 Copilot comes at a cost. Businesses must subscribe to a Microsoft 365 Enterprise plan, starting at $36 per person per month.
Then add an extra $30, bringing the total to a minimum of $66 per person per month. For a company employing a minimum of 300 individuals, this translates to an annual expense of at least $237,600.
Microsoft 365 Copilot Release Date
The release dates for various Copilot versions vary. Here’s an overview:
How to Use Microsoft 365 Copilot?
Using Microsoft Copilot makes tasks quicker and keeps things top-notch. It gets info from solid sources for a complete view. You need to follow the given steps to use the Microsoft 365 Copilot.
It’s essential to understand that incorporating Microsoft 365 Copilot is not a simple plug-and-play process. Companies aiming to maximize its benefits will need to undergo a comprehensive setup process, which will be discussed in detail below.
The 3 Components of “The Copilot System”
The Copilot System by Microsoft comprises three integral components working collaboratively:
The Microsoft 365 apps serve as a crucial element in the Copilot System. These applications play a pivotal role in facilitating seamless integration and interaction within the system.
The Microsoft Graph, another essential component, acts as a centralized repository for various data types, including emails, files, meetings, chats, and calendars. This wealth of information provides contextual relevance to the Copilot system, enabling it to draw upon a comprehensive understanding of the user’s digital environment.
The big language model (LLM) in Microsoft’s Copilot System is built on GPT-4, which is a smart model known for understanding language really well. This part makes Copilot better at using language and adds to how well it works overall.
Features Of Microsoft Copilot AI
Copilot is a versatile tool that spans Windows 11, Bing, Edge, and Microsoft 365, catering to a wide range of user needs, from content creation and search to collaborative work and design.
Let’s break down the features of CoPilot for Windows 11, Bing and Edge, and Microsoft 365:
Copilot For Microsoft 365
Copilot For Windows 11
Copilot For Bing And Edge
Microsoft Business Chat: ChatGPT for business
Microsoft 365 has integrated Copilot, a tool crafted to enhance employee efficiency and productivity. Integrated into various Microsoft applications, Copilot collaborates with users to accomplish tasks easily. The Business Chat feature within Microsoft 365 enables you to interact with Copilot using natural language prompts.
For instance, in a demonstration, Microsoft illustrated how Copilot can assist in preparing for a meeting. You can ask Copilot questions like “Did anything happen yesterday with Fabrikam?” through the chat feature in Microsoft Teams. Copilot then scans through Microsoft apps and SharePoint, providing a summary of relevant emails, meetings, and documents.
What do Employees Want From AI?
Every year, Microsoft conducts a global study called the Work Trend Index to understand the evolving landscape of work. This extensive research involves 31 countries and 31,000 participants. In the 2023 survey, employees were asked about their expectations from AI, and the responses were quite clear:
Furthermore, the study explored participants’ vision for the future of work by 2030. When asked about desired changes to their work experience without extra effort on their part, the top priorities align closely with Microsoft’s aspirations for Microsoft 365 Copilot. These include making work more efficient and streamlined to meet the evolving needs and expectations of employees.
How Can Companies Get Ready For Microsoft 365 Copilot?
In order to initiate the current limited rollout of Microsoft 365 Copilot to enterprises, several prerequisites must be met:
To maximize the functionality of Microsoft 365 Copilot, organizations are required to appropriately label their data, authorize Copilot to index said data, and establish retention policies. Microsoft aims to ensure the proper indexing and security of data to prevent unauthorized access by staff members.
For example, a financial report that’s stored in a SharePoint folder might go unnoticed. However, because Microsoft 365 Copilot can access all the data, it might bring up sensitive information, which could be a potential risk. To address this concern, it is crucial to implement data labeling, allowing organizations to safeguard sensitive files from unauthorized access by employees.
The Microsoft 365 Apps and Copilot
Microsoft uses Copilot to revolutionize the functionality of Excel within the Microsoft 365 suite. Despite being a widely utilized tool, Excel’s extensive capabilities often go untapped by a significant portion of users. With the introduction of Copilot for Excel, Microsoft aims to democratize data analysis by enabling users to employ natural language to interpret data.
This enhancement will empower individuals to identify trends and extract insights without the need for extensive expertise, making the powerful features of Excel more accessible to a broader audience.
1. Use Of Microsoft Copilot in Excel
Lets you have an Excel spreadsheet showing sales figures for the first quarter. With Copilot, you can easily analyze the data. For instance, you might ask Copilot, “Can you identify three key trends in the data?” Within seconds, Copilot provides you with a straightforward bullet-point list summarizing those trends.
Now, let’s say you want to delve deeper into one of those trends. Copilot can create a new sheet specifically focusing on the relevant data. But you should visualize it, too. Copilot understands this and suggests options like color coding and sparklines.
Alternatively, you can express your visualization preferences in your own words. Makes it convenient to explore and present your data in a way that suits your needs.
2. Use Of Microsoft Copilot in Word
Since the era of WordPerfect, the desire for a computer to autonomously generate content, particularly for monotonous tasks like crafting monthly reports, has been a longstanding wish. With the introduction of Copilot for Word, this aspiration is poised to become a reality.
Copilot can automatically generate text based on provided data, such as creating proposals from OneNote notes and Excel files. Additionally, it can ensure that the generated content aligns with the established style of your existing documents. During Inspire 2023, Microsoft officially announced that Copilot would soon be integrated into Microsoft Word.
3. Use Of Copilot in Outlook
Outlook’s upcoming Copilot feature is not just an advanced autocomplete tool; it’s designed to do much more. It goes beyond helping you sort through emails; it uses context to assist you in responding swiftly and clearly.
Imagine dealing with a crowded email chain where everyone is cc’d, making it a challenge to follow the conversation. Copilot in Outlook will simplify this chaos by summarizing the various replies, transforming disorganized information into something practical.
Microsoft is placing Outlook at the forefront of the Copilot revolution, introducing both a desktop application and a mobile version. According to Microsoft’s announcement in November 2023, Copilot in Outlook is expected to be available in early 2024.
4. Use Of Copilot For PowerPoint
Copilot is a tool that transforms everyday language into engaging presentations, complete with multiple slides, animations, transitions, and speaker notes. With just a simple click, Copilot streamlines presentations, allowing you to effortlessly adjust layouts, reformat text, and perfectly time transitions using natural language.
Additionally, Copilot boasts the capability to convert Word documents into PowerPoint presentations and vice versa. You can seamlessly transition between the two formats, enhancing flexibility and efficiency.
Although there is no specific release date available for Copilot in PowerPoint at this time, the tool holds promise for simplifying the process of creating and adapting presentations. Participating in the Microsoft 365 Copilot early access program allows you to explore and test the innovative features before the official release.
What Are the Drawbacks Of Microsoft 365 Copilot?
It’s crucial to consider the implications carefully. Microsoft 365 Copilot’s effectiveness for businesses relies on its access to diverse data sources, such as communication channels like Teams and Outlook It, and storage platforms such as OneDrive and SharePoint.
Nevertheless, granting an AI access to this data introduces potential risks. What if an employee gains access to confidential information? Could a disgruntled staff member extract your entire sales strategy through strategic prompts? There’s also the concern of unintentionally sharing sensitive customer data, potentially violating data protection policies or laws.
Before integrating Microsoft 365 Copilot into your operations, it’s essential to comprehend both the advantages and the associated risks fully.
Microsoft 365 Copilot emerges as a game-changer, reshaping the way you interact with Windows 11, Microsoft 365, Edge, and Bing. From enhancing data analysis in Excel to revolutionizing content generation in Word, Copilot showcases its versatility.
However, businesses must weigh the advantages against potential risks, ensuring data security. As Copilot expands its reach beyond core applications, the future promises increased efficiency and personalized learning. The future is promising, and these advancements will make us more efficient. It is a better way to work and learn!